Hall Rentals

---

If you are interested in renting space in our building, please read the information on this page and then complete the Rental Request form at the bottom. 

Please consider the following:

• Booking dates are not secured until a contract is signed and the first payment is received.
• We charge a mandatory cleaning fee, which covers the cost of general cleaning and putting away tables and chairs following rentals.
• All renters must purchase rental insurance. We have a recommended insurance company, or renters can choose their own company. The cost of rental insurance can range from roughly $50 - $300, depending on the event details.
• If you are serving alcohol, you will need a liquor permit from AGLC. This will typically cost about $10 - $25.

These are the facilities we currently have available at the Elmwood Community League. 

Main Hall Auditorium - Large space suitable for presentations and larger functions. Includes a stage with projector, screen, and audio equipment. Chairs and tables (both rectangular and circular) are available. Includes use of the entrance lobby, coat room, drinking fountain and main floor bathrooms. Maximum capacity is 189. We recommend a limit of 150 people, with the use of tables, chairs, and any other furnishings.

Kitchen - Renovated in 2021. All modern gas cooking appliances and large commercial fridge. Renters must provide their own kitchen tools and dishware. This space can be booked by itself or as an add-on to the main hall. 

Basement - More intimate space suitable for smaller parties. Includes a limited amount of chairs and tables. Has its own separate bathroom facilities and a separate entrance to the outside. Two whiteboards are available for use. There is a projector available upon request. A Tassimo coffee machine is available for use (bring your own cups and optionally coffee pods). Maximum capacity is 99. We recommend 40-50 people with tables and seating.

Boardroom - Seats up to 14 people for meetings. Separate outdoors entrance and access to main floor washrooms and drinking fountain. A Tassimo coffee machine is available for use (bring your own cups and optionally coffee pods). There is a large whiteboard and bulletin board as well.

NOTE on catered events: Caterers are required to have their own food permit and insurance coverage to serve food at our facility Renters must ensure the caterer they use has a food permit, and must provide us with the caterer's insurance information. Your event insurance does NOT cover catering. 

Our spaces are available to be rented for full days or at hourly rates up to a maximum of 4 hours. We also offer several optional add-ons that renters can add to their bookings for an extra fee or deposit.

Our exact rates depend on the space being rented and the length of the booking. Please click the below button to see our current rates and available add-ons.

Third-party liability insurance is required against claims for death, personal injury, and property damage on the premises, in an amount not less than $2,000,000. All insurance policies must name the Elmwood Community League as a co-insured or additional insured.

All third-party contractors and/or service providers (caterers, inflatables, etc.) also must provide proof of coverage to the same requirement.

We recommend Duuo Insurance as we have a partnership with them to offer preferred rates for events at our building. 

Please use the link below to fill out your one-time rental request. For multiple day requests or subleases, please contact the Hall Rental Director directly: hallrentals@elmwoodcommunity.ca.