Hall Rentals
Residents Only
As of January 1, 2023, the Elmwood Hall is only available for rent to RESIDENTS of Elmwood with our community league membership. This way we can direct our volunteer energy into our community.
If you are an Elmwood resident, please email elmwoodhallrentals@gmail.com with your address and membership number so that we can start the conversation. If you need to confirm your membership, please email elmwoodmemberships@gmail.com.
To be sure that the hall is a good match for you consider the following:
- Again, as of January 1, 2023, we will rent to Elmwood community residents only, with an Elmwood Community League membership.
- We charge $350 for a Friday (after senior programming) Saturday or Sunday.
- Rental is made up of a $150 cleaning fee and a $200 fee to cover utilities and routine maintenance. The fee will include use of the kitchen but not the stove; details of a kitchen rental including the stove are TBD. Professional cleaning gives both renters and our programming guests security that there has been attention to sanitizing before use.
- There is a $400 damage deposit, payable at time of booking and signing the contract to secure the date.
- The cleaning fee means you are not obliged to "clean"; our crew can put away the tables and chairs, sweep, mop, wipe surfaces, sanitize as needed, and clean bathrooms. There will be an extra charge for messes that we consider more than reasonable use such as food spills, icing, excessive garbage, vomit, and unsanitary practices in the bathroom. The renter will take out their own garbage and take down their own decorations. If you have used a fridge, that too should be cleaned. We pay to have our trash removed so garbage in excess of a few bags will also incur a charge.
- As per the City of Edmonton use agreement, all renters must purchase rental insurance. We provide some choices and it is usually under $50.00. The amount depends on the number of guests, use of alcohol, or live music.
- If you are serving alcohol, you will need a permit.
About Elmwood Hall
The Elmwood Hall is available for all types functions including wedding receptions, dances, meetings, courses and other social events. We have a total capacity of 189 people.
The main area of the hall (excluding stage) is 40' by 60' for a total of 2600 sqft. One set of 40' dividers are available for rent to shrink room size if necessary.
The hall has the following equipment available:
22 - 5' Round Tables
15 - 8' Rectangle Tables
15 - 6' Rectangle Tables
189 Chairs
We have a newly renovated full service kitchen (images below) complete with 6-burner/griddle gas range and oven, commercial fridge, dishwasher, ice machine and bar.
Caterers are required to have their own food permit to use the kitchen for functions. Renters must ensure the caterer they use has a food permit.
Rental Fees
The Elmwood Community League rents our weekends as full days, not by the hour. If you're interested in an hourly rate for during the week, please contact us for pricing based on availability.
We require a $400 deposit (used as damage deposit) to secure all event rental dates.
Rental Fees
$200 rental + $150 cleaning free
Available Friday (after seniors programming) , Saturday or Sunday
We DO NOT rent our hall for events that offer tickets/alcohol to the general public and advertise the event on social media. Hall rental use is for family events, community events, and club meetings.
Alcohol Service
All renters serving alcohol at their event will insure compliance with the conditions of their AGLC liquor license. This license will be posted in the area where alcohol will be dispensed.
Insurance
Third-party liability insurance is required against claims for death, personal injury, and property damage on the premises, in an amount not less than $2,000,000.
All third-party contractors and/or service providers (caterers, inflatables, etc.) also provide proof of coverage to the same requirement.
We recommend one of the following brokers;